Add tasks, assign them and track progress

Use this guide to put tasks on a list, decide who is responsible for each, and see how far everyone has got.

Add a task

1. Open a list and click Add Task (iPhone: Add task).
2. Type what needs doing, for example “Pack sunscreen”. That is the only required field.
3. Optionally choose a Section and Days Before Event, which sets when the task is due (“1 week before”, “Day of event” and so on).
4. Click Add & close, or Add another to keep going. On iPhone, tap the button to save.

You can edit or delete a task you added. The list owner can edit or delete any task.

Tick tasks off

A task that is not assigned to anyone is on everyone’s list, and each person ticks their own copy. If the task is “Bring your passport”, you tick yours and Sam ticks his.

Assign a task

1. Web: on the task row, open the small person pill (it reads Everyone until someone owns the task) and choose a member.
2. iPhone: open the task’s menu, choose Assign, then pick a member in “Assign task”. Choose Unassign to undo it.
3. Now only that person ticks the task, and their tick is the one everyone sees.

The list owner, or whoever added the task, can assign it to anyone. Any member can pick up a task nobody owns by tapping I’ll take it.

See progress

• Web: the My Progress card counts your own tasks (unassigned ones plus those assigned to you). Team Progress shows the whole group. Open the Team (3) tab to see each member’s percentage, with Owner and You badges.
• iPhone: the top of the list shows “3 of 8 done” for you, and a “Team 62%” line once the list has more than one member. Per-person percentages are not shown on iPhone yet.

Web-only extras

• Timeline tab: the same tasks ordered by due date.
• Export CSV and Save template: export the list, or keep it as a template under Create Event → Templates.